5 Productivity Tips to Take Control of Your Day (and How AI Can Help)

With endless emails, meetings, and to-dos, it’s easy to feel like you’re doing everything without making progress. Staying productive in today’s fast-paced world is no easy task. Here are some tried-and-true tips (plus an AI-powered tool to transform your workflow) to help you work smarter, not harder.

1: Start with a Clear Plan

Begin each day with a plan. Write down 3–5 key tasks you want to accomplish and rank them by priority. Tools like a simple notebook, digital planners, or apps can help you stay organized, but the key is to focus on what truly matters. This is especially true when it comes to tackling a daunting inbox on a Monday morning or after a vacation. Emails can quickly feel like an overwhelming jumble of words. Instead of letting tasks get lost in your inbox, transform your emails into clear, actionable items. How Promptly Can Help: Promptly allows you to take a screenshot of your emails and uses AI to identify tasks within them. These tasks are automatically compiled into a prioritized to-do list, giving you clarity and control.

2: Tackle the Most Important Task First

There’s no question that tackling your biggest or most difficult task first thing in the morning sets a productive tone for the rest of the day. It also prevents procrastination from taking over—something we all struggle with from time to time. How Promptly Can Help: Promptly’s AI-powered system not only identifies your most important emails and tasks but also sets clear deadlines to help you stay organized and meet your goals effortlessly. Promptly allows you to take screenshots of your email and, with the help of AI, summarize the email content from those screenshots. You will also be able to set deadlines so you know which items to tackle first.

3: Batch Similar Tasks Together

Work isn’t the only place where you have an endless to-do list. Even after wrapping up your day at work, there’s often another set of lists to tackle at home. One of the best methods to stay productive is to group similar tasks together—like responding to emails, making phone calls, or setting meetings—and complete them in dedicated blocks of time. This minimizes context- switching and boosts efficiency. For example, you might create another separate list for grocery shopping, changing light bulbs and meal planning. By grouping these related tasks, you can focus on each category without bouncing between unrelated activities. How Promptly Can Help: Promptly’s AI-powered tool allows users to create multiple task lists and set deadlines, keeping you organized and focused on groups of similar tasks. This approach saves valuable time and reduces mental clutter.

4: Organize Your Workflow with Note-Taking and Prompts

Taking notes during meetings or calls is essential, but messy or incomplete notes can lead to confusion later. Streamlining your note-taking process ensures they’re both useful and actionable. How Promptly Can Help: With Promptly, you can take notes directly during a call. The AI offers smart prompts to clean up the notes or convert them into actionable to-do items. Whether it’s follow-up tasks, key ideas, or deadlines, Promptly ensures nothing important slips through the cracks.

5: Embrace Tools That Work Where You Work

Productivity tools are only effective if they integrate seamlessly into your workflow. That’s why choosing tools that align with your habits is crucial.

How Promptly Can Help:

As a Google extension, Promptly works right where you spend much of your day—your browser. It remains open while you work, enabling multitasking without disruption. Whether you’re on a call, reviewing emails, or managing your to-do list, Promptly ensures all your productivity tools are just a click away.

Why AI-Powered Tools Like Promptly Are the Future

In a world where time is our most valuable resource, tools like Promptly are redefining productivity. By blending AI capabilities with user-friendly design, Promptly transforms how we manage emails, organize tasks, and take notes. It’s more than a tool—it’s a productivity partner that empowers you to focus on what truly matters. If you’re ready to simplify your workflow and boost your productivity, try Promptly today. With features like task identification, note-cleaning prompts, and deadline tracking, Promptly is the AI-powered extension you didn’t know you needed.